875 Hopkins Rd, Williamsville, NY 14221   716-213-4444   716-213-0612   HelpDesk Support

Creating a Voicemail Message Cooler than Michael Jordan

woman creating her voicemail message for the 100th timeI think we all hate creating voicemail messages. Even for those of us who have done theater, the thought of recording two or three perfect lines in one go psyches us out and leads us to listen to and re-record the same message over and over trying to get that “perfect” message.

Well, while I still re-record these messages over and over again, I’ve developed at least a few steps I’d like to share with you to minimize the re-recording process.

First, get yourself in a quiet room with minimal distractions. I usually keep a glass of water nearby (I mentioned the re-recording, didn’t I?) and I usually write a little script on a piece of paper of what I should say (but never do).

To determine what you want to say and prepare your notes, you can follow this generic formula as a base: “Hello, you’ve reached [name] with the [job title] division at [company name]. I’m currently [where you are], please leave your [data you need to get back to them] and I will return your call as soon as possible.”

So as a sample, one of these might read, “Hello, you’ve reached Bob with the Sales division at Quad-B Systems. I’m currently away from my desk, please leave your name, number, and a brief message, and I will return your call as soon as possible.”

From there, you can spice-up the message using more personal or exciting words, but this serves as a good base to start from. For example, a spiced-up sample could be, “Good Day, thank you for calling Quad-B Systems. You’ve reached Bob with the Sales division. I’m currently away from my desk, or on the line assisting other customers. I’m sorry I missed your call but I will make it a priority to get back to you as soon as I can. Please leave your name, number, and a message, and I will get back to you as soon as I am able. Thank you for calling Quad-B Systems.”

Well, there you have it. Happy recording (or re-recording)!


What People Are Saying About Us

  • “I have gotten several compliments about the site (mostly from friends and family). I noticed that when I type in "Interim CFO Services Buffalo NY"  the site comes up around #1 on the first page.”

    Read more ...
  • "As a small business owner, I have found Buffalo Wired's creation and working of our website to be one of the most successful investments we have made.Read more ...

  • "Buffalo Wired simply keeps our office moving in such a way as to maximize the efficiency of both myself and my employees.Read more ...

  • "Buffalo Wired did a fantastic job designing our website and we couldn't be more pleased with the final result. We have gotten many compliments and have received such a favorable response from our clients."

    Read more ...
  • "Buffalo Wired has perfected the rare art of customer service. The Buffalo Wired team shows the utmost patience and concern for the satisfaction of their customers...they will not stop until you are more than happy."

    Read more ...
  • "It is a pleasure doing business with Buffalo Wired. Their people are friendly and understanding. They take the time to listen so that they can accomplish the image that you want for your company’s website.

    Read more ...
  • "After failing with two other outfits to have my website completed and functional I spoke with Buffalo Wired. From our first meeting to working along with my web master and then onto completion, I felt at ease.

    Read more ...
  • "We had been unsatisfied with our prior web service but were reluctant to make a change because of costs and not knowing if the service and product would be any better. 

    Read more ...
  •  "I love my new website! I no longer cringe when I send a perspective customer to view it. I waited a long time to have a "professional website". I am so glad I waited. I always thought I could not afford it.Read more ...

  • "From a technological infant knowing just enough to get into trouble on my own computer, I am so impressed and grateful to Buffalo Wired for designing our new Buffalo Choral Arts Society’s webpage.

    Read more ...

Social Media

Find Us

875 Hopkins Rd,
Williamsville, NY 14221

Click here for directions

Need Help?

Call: 716-213-4444
Email: Click Here

HelpDesk Support

Quad-B Systems - All The Technology A Business Needs

Quad-B Systems

17 Main Street, Hamburg, NY 14075


M-F: 9AM - 5PM